What the Corporate Service Covers
The unit of work here is the programme, not the individual application. Where a company is registering an entity and moving three, five or ten households through it, the value is in the sequencing and the record-keeping rather than in any one filing.
Single point of intake across entity and people
Entity registration, assignment visas, housing, settlement and family support are received and coordinated by the same office. Nothing is handed to a third party mid-file, and the visa stage does not restart from zero once the company is registered.
Sequencing across multiple assignees
One assignee's dependencies are simple; six overlapping households with different service histories, family compositions and start dates are not. We build the order of operations and mark which item blocks which.
A compliance calendar the company can rely on
Alien registration, reports of change of place of stay, health insurance enrolment and loss reports, the employer's immigration report, and the entity's own amended-registration duties — held on one calendar rather than rediscovered each time.
Policy support for HR
Housing budget structure and who holds the lease, what the company funds and what the assignee funds, interim accommodation rules, and what happens at the end of a posting. We give you the Korean constraints; the policy stays yours.
Reporting and language
Status by household, what is outstanding and who owes it, in English, Japanese, Chinese or Korean — so the head office is not reading a Korean form through a translation tool.
How a Corporate Programme Runs
The programme is set up once and then repeats per household, which is the point: the second assignee should cost the company less attention than the first.
Programme scoping
Entity form and timing, the number of households and their arrival windows, the family compositions, the budget structure and who inside the company approves what.
Entity work, with the visa consequence stated
The registration route is chosen with the assignment plan on the table, because the visa category open to your people follows the form you register.
Per-household file opened
Eligibility review, document list to the head office, the family document set started at the same time, and the school requirement identified where there are children.
Filings and arrivals sequenced
Certificate applications, consular applications, arrivals, alien registrations, leases and settlement, ordered so that the constrained items — legalisation, school admission windows — are started first.
Compliance calendar handed over and maintained
The statutory deadlines that survive the move-in, including the ones that belong to the company rather than the individual.
Renewals, changes and departures
Extensions before the period of stay ends, workplace changes, and the closing sequence when a posting finishes — planned rather than improvised in the final week.
The Deadlines a Corporate Programme Has to Hold
These are the items that are the employer's duty rather than the assignee's, which is exactly why they get missed in a programme run informally.
| Item | Deadline | Applies to |
|---|---|---|
| Employer's report on a foreign employee | Within 15 days of dismissal, retirement, death, loss of contact, or a change to a material term of the employment contract | Every assignee with an employment status |
| Health insurance enrolment report | Within 14 days of the day the employee becomes a workplace-insured person | Every assignee employed at a covered workplace |
| Health insurance loss-of-status report | Within 14 days of the day the status is lost | Every departure |
| Change or addition of workplace | Prior permission as a rule; for the professionals the Decree prescribes, a report within 15 days | Group secondments and internal transfers |
| Extension of the period of stay | Before the current period of stay ends | Renewals — D-7 is capped at 3 years at a time, D-8 at 5, D-9 at 2 |
| Amended registration of a foreign-invested company | On a change to the foreign investment ratio, trade name or other prescribed particulars, or on a transfer of the investor's shares | The entity itself |
Sources: Immigration Act arts. 19, 21 and 25; National Health Insurance Act art. 109 and its Enforcement Rule art. 61; Foreign Investment Promotion Act art. 21; visa issuance guidance manual of the Korea Immigration Service, Ministry of Justice.
What We Need From the Company
A programme moves at the speed of the slowest document, and almost all of the slow documents are held by the head office rather than by us.
| Item | Why | When |
|---|---|---|
| Head office corporate documents, legalised and translated | Entity registration and the notification attachments | Before anything else — this sets the schedule |
| The assignment list with service histories | Eligibility depends on length of service and role, not on seniority alone | At programme scoping |
| Family compositions and children's ages and curriculum | F-3 and the school timeline, which is the least flexible constraint | At programme scoping |
| Budget structure and lease-holder decision | Whether the company or the assignee signs, and the small or medium enterprise position under the lease legislation | Before the housing search |
| A named approver for deposits and remittances | Deposit, approval and signature date have to coincide | Before viewings |
| A single HR contact per programme | So the sequencing is not renegotiated per household | At programme scoping |
We confirm the exact document list against the registry, the bank and the immigration office before the head office starts collecting.
What to Watch Out For
Programmes fail in ways individual cases do not, and the pattern is consistent.
Announcing the postings before eligibility is checked
A D-7 generally requires at least one year of service at the foreign company before the dispatch. Discovering that after an internal announcement is a personnel problem, not just a paperwork one.
Splitting the entity and the people between two providers
The two files depend on each other in both directions: the entity has to be operating for the visa, and the entity's registered form determines the visa category. Splitting them means each side waits on information the other holds.
Treating the employer reports as HR admin
They are statutory duties with fixed deadlines that sit on the company. In a programme with several assignees they arrive continuously rather than once.
Planning arrivals without the school calendar
Admission windows do not move for a start date. In a multi-household programme the school calendar, not the visa, usually sets the arrival order.
Corporate Service — Frequently Asked Questions
Can you handle both the entity and the assignees?
Yes, and that is the reason the service exists. KOCATION is operated by VISION Administrative Office, a licensed administrative agency (행정사) that has supported foreign companies since 2014 in English, Japanese, Chinese and Korean. Entity registration, the assignment visas that depend on it, and the housing and settlement work that follows all come through one intake.
How do you report progress to the head office?
By household and by outstanding item — what is done, what is waiting, and who owes the next thing, in the language the head office works in. The point of the reporting is that HR abroad can see which item is blocking which without having to read a Korean form.
What does it cost?
We do not publish pricing. Scope and fees are quoted individually after a consultation, because they depend on the entity form, the number of households, the family compositions and how much of the process the company wants handled rather than supervised.
Related
Statutory references on this page were checked against the current text of the Immigration Act, the National Health Insurance Act and its Enforcement Rule, and the Foreign Investment Promotion Act on the National Law Information Centre (law.go.kr). Processing times are not published because they are not fixed by law. Pricing is not published on this site — scope and fees are quoted individually after a consultation.
Running a Korea programme, not a single case?
Tell us the entity plan, the number of households and the arrival windows — we will map the sequence and the deadlines in one document.
Discuss a Corporate Programme →